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Group Data Protection Policy Statement

Commitment

Origin Motorsport is committed to protecting all personal data it handles fairly, transparently and responsibly, to ensure trust is maintained between people and our business. As an Information Commissioner’s Office (ICO) registered business, we recognise and actively support the right for people to have control over their identity and their interaction with others.

Objectives

To ensure personal data is:

  • Processed lawfully, fairly and in a transparent manner;
  • Collected for specific, explicit and legitimate purposes;
  • Adequate, relevant and limited to what is necessary;
  • Accurate and, where necessary, kept up to date;
  • Kept in a form which permits identification of data subjects for no longer than is necessary;
  • Processed to ensure appropriate security of the personal data; and
  • Processed in a manner which complies with the requirements of the Data Protection Act 2018, General Data Protection Regulation 2018 (GDPR), ICO Registration and other related regulatory requirements.

This will be achieved by:

  • Working to our Data Protection Framework which sets out clearly how Data Protection is managed including the types of data handled, the data retention periods established, data incident and breach management and the processing and documenting of requests to access, rectify, erase, restrict processing, data portability and object to in a timely manner;
  • Carrying out appropriate Risk and Data Protection Impact Assessments to assess and mitigate the risks associated with managing and sharing personal data;
  • Ensuring our data records are accurate and up to date;
  • Effectively communicating the Framework to our workforce and interested parties to ensure they understand their rights and the processes, roles and responsibilities in place through regular updates;
  • Ensuring appropriate security of data is in place; and
  • Regularly reviewing and auditing adherence to the Data Protection Framework for legal compliance and the continual improvement of the business.

Responsibilities

  • The Executive Board to maintain this policy for the organisation, to monitor the performance and provide adequate resource to deploy this policy.
  • Functional Heads to ensure that effective resources, arrangements and management controls are in place to deliver and comply with all organisational and legal requirements.
  • Every individual in the business to comply with this policy and actively strive to safeguard the personal data that we handle and process.

Scope

This policy applies to Origin Motorsport Limited.